transactional Services

 What is a Transactional Service? 

A transactional service is a focused, task-specific activity that supports compliance and is in direct alignment with FAR 52.245-1 or DFARS 252.245-7005 requirements.

Why is this important? 

Daily property transactions feed directly into the larger government property management process. When these transactional processes are accurate and compliant, contractors stay aligned with FAR 52.245‑1, DFARS 252.245‑7005, and contract requirements. LSAG helps ensure these activities are done correctly and consistently, reducing risk and supporting overall program success.  

LSAG delivers fast, accurate, and compliance‑driven support for defense contractors, prime contractors, subcontractors, and consulting firms managing Government property under FAR 52.245‑1 and DFARS 252.245‑7005. These services are built for organizations that need immediate, hands‑on assistance with transactional requirements, such as processing loss cases, reviewing subcontract and purchase order flow‑down requirements, preparing for PMSAs, validating records, and supporting lifecycle property actions.

We also provide critical surge support when workloads spike, personnel are unavailable, or deadlines demand additional expertise. Whether you need one‑time assistance, temporary coverage, or expert preparation for a government or prime contractor visit, LSAG delivers practical, audit‑ready solutions that keep your programs compliant, efficient, and mission‑ready.

We stand ready to support the following critical transactional activities embedded and understood within FAR 52.245‑1 & DFARS 252.245‑7005

1. Property Management System (PMS) Development & Maintenance

Develop or improve systems that meet the 10 FAR 52.245‑1 outcomes and the DFARS adequacy criteria, including:

• Creating or revising property management procedures, SOPs, and desk guides
• Mapping processes to FAR/DFARS requirements
• Designing compliant workflows for receiving tracking, reporting, and disposition
• Developing internal controls and risk‑mitigation strategies

2. PMSA (Property Management System Analysis) Preparation

Under DFARS 252.245‑7005, contractors must maintain an adequate PMS, such as: 

• Internal self‑assessments mirroring DCMA PMSA methodology
• Documentation reviews for compliance gaps
• Corrective action plan (CAP) review and development
• Mock interviews and readiness coaching
• Evidence file preparation and audit trail validation

3. Government Property Loss (GPL) Case Support

FAR 52.245‑1 requires contractors to report, investigate, and document all loss events, to include: 

• Conducting and reviewing root‑cause analyses
• Prepare loss reports with supporting documentation
• Validate evidence for relief‑of‑responsibility requests
• Develop corrective actions and preventive controls
• Support communication with DCMA, other Government customers, or the prime contractor

4. Subcontractor & Purchase Order Flow‑Down & Oversight

FAR 52.245‑1 requires contractors to manage property through their supply chain, for example:

• Review subcontract/purchase order agreements for proper clause flow‑down
• Evaluate subcontractor procedures and control documentation
• Develop oversight plans and monitoring tools
• Conduct subcontractor & vendor assessments or audits
• Provide training to subcontractor & vendors

5. Receiving, Identification & Records Support

Provide assistance in activities, like: 

• Establishing compliant receiving processes
• Ensuring proper marking, tagging, and identification
• Creating or validating property records
• Reconciling discrepancies between physical and system records

6. Physical Inventory & Reconciliation

FAR 52.245‑1 requires periodic physical inventories, namely: 

• Planning and execution of wall‑to‑wall or cyclic inventories
• Develop inventory sampling strategies
• Reconcile inventory results and document variances
• Prepare inventory reports for Government review

7. Utilization, Maintenance & Movement Controls

Ensure compliance by:

• Reviewing utilization practices 
• Develop and maintain plans and documentation
• Establish movement controls and tracking processes
• Create logs, forms, and audit‑ready documentation

8. Reporting, Recordkeeping & Data Quality

Meet reporting obligations by:

• Reviewing and improving property record accuracy
• Supporting GFP (Government‑Furnished Property) reporting in PIEE
• Ensuring compliance with reporting timelines and formats
• Conducting data‑quality audits and cleanup projects

9. Disposition & Closeout Support

FAR 52.245‑1 requires contractors to properly dispose of Government property, in particular: 

• Providing guidance on reutilization, excess, abandonment, or sale
• Preparation of documentation for disposition approval
• Supporting plant clearance activities
• Assistance with contract closeout property requirements

10. Training & Workforce Development

Deliver training aligned with FAR/DFARS expectations:

• FAR 52.245‑1 and DFARS 252.245‑7005 compliance
• Standards, leading and best practices
• Audit readiness and PMSA preparation
• Subcontractor oversight and flow‑down requirements
• Loss investigation and reporting

11. Internal Controls & Continuous Improvement

Strengthen compliance by:

• Designing internal control frameworks
• Conducting risk assessments
• Implementing continuous improvement plans
• Monitoring corrective action effectiveness

12. GFP Lifecycle Support

Support Government‑Furnished Property obligations:

• GFP receipt and acceptance in PIEE
• GFP record validation
• GFP loss reporting
• GFP return, transfer, or disposition